PRE-SEASON PREPARATION
INSTRUCTIONS & CHECKLIST
1) If you’re completely new to band & guard, please ensure you watch the New Member video presentation below
2) All (new AND returning) band & guard families should use the checklist below to get off to a great start to the season, and help keep you on track!
- a) Items in red are actually links – click on them to access supporting information/forms/webpages etc.
- b) Note that events on this list are to give you an idea of a ‘typical’ run up to marching season. Things can and do change and will be communicated accordingly.
- c) Quick tip – don’t try and jump ahead! – many things are not possible to do ahead of time. As long as March tasks are successfully completed, families will be on our distribution/communications lists and be able to access all relevant information.
MARCH
NEW MEMBERS
Watch new member video presentation and attend new member Q&A session
- Take note of website login details
- Take note of key dates
*** After the new member meeting ***
STEP 1: Submit Your Form
STEP 2: Get Connected
- Parent should login to the website and subscribe to Band Notes/Emails
- Parent should login to the website and join the parent Band App Group for the following school year (take note of instructions on how your profile should be set up)
- Parent and student (typically, mostly parents and alumni) are welcome to login to the website and click the link to join the private Facebook Band Family Group
- Parent and student are welcome to login to the website and follow us on our public social media pages
Take time to explore the website in detail
- Start monitoring the Band Calendar on the website/in Band App - we encourage you to watch any performances from this point onwards!
- Read information about CISD physicals & have on radar to do from mid April
- Assign the Booster Club to your Amazon Smile account
- Assign the Booster Club to your Kroger Community Awards Account
- Check for other current fundraisers & show support where you can
- Consider how you can show support through volunteering your time this upcoming season
- Take note of what to wear/what to bring to upcoming camps
APRIL
Checkpoint
- Check your mailbox to make sure you are receiving band emails (check your spam/junk folder)
- Check your mailbox to make sure you are receiving emails from your section parent
STEP 3: CISD Physical Requirements
STEP 4: Interested Pavilion Volunteers (work at the Pavilion to earn fair share)
- Contact Pavilion Coordinator (pavilion@cpcband.org) if didn't already indicate interest when submitting Prospective Student Form
- Check your mailbox to make sure you are receiving emails from pavilion@cpcband.org
- Login to website for details about TABC certification and Food Safety Training
- Attend TABC training (free classes are usually offered by Aramark - alternatively on-line options are available for a small fee)
- Check your mailbox for upcoming pavilion volunteer opportunities
- As shows become available, sign up on the Sign-up Genius & reserve your volunteering spot!
Color Guard Families only
- Guard auditions
- Attend meeting about all things Guard!
Percussion Families only
- Percussion auditions
- Percussion students attend Knox PAD camp
MAY/JUNE/JULY
May
- Attend May Booster Club meeting
- Percussion students attend the Percussion Experience Camp
- ALL students attend the New Member Camp
- Band student auditions
June
- Start making/tracking Fair Share payments
- Percussion and Guard students attend camp 1
July
- Students in town attend July 4th parade (rehearsal day prior)
- Percussion and Guard students attend camp 2
- Section Leaders attend Section Leader Camp Day
- ALL students attend summer camp
STEP 5 & 6: Ordering
(We will advise as items become available for purchase, but please read ahead and be prepared – some items require a quick turnaround)
AUGUST & BEYOND
- Ensure Student has been fitted for their marching uniform during summer camp, and take care of alterations if needed
- Students prepare for & attend Band Olympics (families welcome to watch)
- Students get photos taken
- Pick up merchandise order items
- Families attend BBQ
STEP 7: CISD Volunteer Application
Year Round
- Make Fair Share payments in a timely manner
- Read ALL Band App and email communications
- Pay close attention to the calendar (especially looking out for changes/additions) as well as deadline dates
- Plan to attend all Quarterly Booster Club Meetings
- Be Involved!