PAVILION VOLUNTEERING

JOIN THE PAVILION VOLUNTEER BAND APP:

What do we DO?

• Register here: https://forms.office.com/r/s1BL6W4QUD Register your student and join our email distribution list!

• Our first show is in May and our season runs through November. There will be plenty of opportunities to gain a slot to volunteer.

• Every shift you must fill out the google doc to log their hours: https://docs.google.com/forms/d/e/1FAIpQLSf0M8u-NdiF1cIiX_VmVUV2kmbJshGhq0MsL84LKjDB6-sVvg/viewform?usp=sf_link

• All shows will be pushed out via Signup Genius: (Link TBD)

What IS REQUIRED?

• Uniform consists of CP hat, Aramark Shirt and khaki bottoms. The khaki bottoms can be pants, shorts, capris or a skirt. CP hat and shirt can be purchased at a later date.

• Background Form for Aramark (separate form than the CISD background check): HERE

  PLEASE SHARE THIS BACKGROUND FORM AND INFORMATION WITH ALL MEMBERS WHO WILL BE VOLUNTEERING THROUGHOUT THE SEASON!

  We are writing to advise you of Aramark’s requirement for all individuals who wish to volunteer at Cynthia Woods Mitchell Pavilion on behalf of an NPO Group during this season. The following four documents will be sent, via DocuSign email, to each non-minor volunteer:

  Volunteers must be 18 or older.

  All individuals must review, complete the above forms, in their entirety via DocuSign, Aramark’s online portal for completing Volunteer documentation.

  • Aramark’s Criminal History Disclosure Form for Non-Profit Organization Volunteers

  • Background Investigation Disclosure – supplemental document each volunteer needs to review/acknowledge.

  • Background Authorization Form – document every volunteer fills out where they check and sign if they have any prior offenses. Also has fields to fill in if there are offenses.

    Note: we are not asking for Social Security Number

  • Volunteer Acknowledgement Form – Exhibit A

• TABC/Food handling certification (good for 2 years) is available HERE, but you are welcome to use any online certification. This fee is NOT reimbursed. At this time, we are pending if Aramark will host an onsite class for those that want to attend and get their TABC certification.

• Alcohol Seller-Server Training for Bartenders | 360training HERE.

• Volunteer Acknowledgment form for Aramark: View PDF file here

• We have a band app this year for pavilion volunteers. To be added, please email pavilion@cpcband.org.

• Please ensure to send TABC/Food handling certificate and volunteer acknowledgment form back to the Pavilion chairs: pavilion@cpcband.org

What TO EXPECT ON YOUR DAY OF VOLUNTEERING?

• Please contact your stand lead if you need assistance the day of or running late.

Time commitment

• If interested in becoming a stand lead, training will be offered, please email: pavilion@cpcband.org

• Stand lead arrives 60 minutes prior to gates open.

• Runner arrives 60 minutes prior to gates open.

• Cashier arrives 30 minutes prior to gates open.

• In 2023, volunteers worked an average of 5-6 hours per concert.

HOW DO WE GET PAID?

• All cash tips should be collected by the stand lead and put in an envelope.

• Volunteering at the pavilion allows families to pay off their student's band fees. The approved payment rate for the 2024-2025 school year is coming soon.

Reminders

• There is no place for personal items.

• Breaks will be given and you will be given an area to have your break.

• Have fun, make some memories and represent the CP Band & Guard with Pride! Most importantly-THANK YOU for volunteering your time!